Vendors who can't surprise you anymore.
A vendor directory built for QMS work. Audits, NCRs, and corrective actions land on the right profile automatically — so the next quarterly review answers itself.
Acme Forge Ltd · steel forgings & brackets
One vendor. One profile. A clean record per site.
A supplier is one record in your system — name, category, contact info — with a separate working history at every facility you do business with them at. The history reflects the relationship as it really is: when did Birmingham start using them, when did Toledo come on board, what's happened at each site since.
The categories your team thinks in.
A starter set of categories ships with every new org — Materials, Services, Calibration, Subcontract — but they're a list, not a fixed taxonomy. Rename them, reorder them, add the ones your industry uses, drop the ones you don't. The naming convention for the directory is yours to set, too.
Your ASL stays with QA.
Maintaining the approved-supplier list is usually a small QA-team job. Finding a vendor's contact info is everyone's. Both work — without two systems and without anyone seeing what they shouldn't.
One directory. Two cleanly different views.
For the QA team, the approved-supplier number sits alongside every vendor — searchable, editable, theirs to manage. For everyone else, it's not even there. Same directory, the same vendors, but a view that matches what each person actually needs to do.
Active, Pending, Inactive, Blocked.
Four labels that describe where each vendor sits with you. Pending is for vendors under qualification; Active is the in-use relationship; Inactive holds vendors you've moved away from; Blocked flags vendors you've disqualified. All four stay searchable — the directory is the kind of record an auditor expects to see, never deleted, just retired.
Every NCR, every audit, every action — already attached.
Seven modules' creation forms have an optional Supplier picker (NCR, Audit, MOC, Exemption, FMEA, Risk, Meeting). When that picker is used, the link is bidirectional — the supplier profile shows the record, the record shows the supplier. Procurement asks 'how often have we raised against this vendor?' and you answer in one click, not a spreadsheet.
The vendor record an auditor expects to see.
Linkable, filterable, scoped, permission-aware. Boring foundations that turn vendor records into evidence.
Supplier audit type, picker required
Picking the Supplier audit type makes the supplier picker required, so the audit's vendor is captured at creation rather than tagged on later.
NCRs attached to vendors
An NCR can be attached to a supplier from the create form's optional Supplier picker. Once attached, the NCR shows up on the supplier's profile rollup — one click from procurement's question to the answer.
The right people, every time
Decide once who owns vendor records, who maintains the ASL, and who handles facility relationships. The directory keeps the lines clean throughout.
Make every vendor a record, not a row in a spreadsheet.
Give every supplier one home with the full picture — every NCR, audit, and action linked back.