One connected QMS.
Fifteen modules pulling in the same direction.
QFormance replaces the scattered tools, spreadsheets, and shared drives most quality teams cobble together. Every module is built to feed the others — so a document change ripples through training, audits, and your compliance map without anyone re-keying it.
Document Control
Deep diveA controlled document library that maintains itself — automatic headers, live revision history, shared definitions, and reusable content that updates everywhere the moment you change it.
- Live Definitions & Reusable Components
- Automatic formal header & revision history
- Up to 3-step approval chains
- PDF/Word export with §11.50 signature manifest
- Recoverable delete with 90-day retention
Compliance Mapping
Deep diveMap individual document headings to regulatory clauses. Every heading you map builds a live compliance map that powers audits, gap analysis, and AI — automatically.
- Heading-level mapping, not whole-document tags
- ISO 9001, AS9100D, IATF 16949, and more
- Audit questions inherit clause context
- AI flags requirements you haven’t covered yet
Non-Conformances
Deep diveCapture, track, and resolve non-conformances and customer complaints with full audit trails — AI draft assist, structured root cause analysis, and evidence-gated closure.
- AI draft assist from a one-line description
- 5-Why, Fishbone, and Fault Tree RCA
- Multi-currency loss tracking
- Mandatory evidence gating at closure
- One History tab merging intent + field-change streams
- Recoverable delete with 90-day retention
Auditing
Deep diveA team audit platform with scope-driven checklists that build themselves — multiple auditors work simultaneously across sections, findings flow directly to NCRs.
- Scope-driven checklists assemble automatically
- Built for audit teams working in parallel
- Per-question evidence with AI summary
- One-click NCR creation from findings
- Question-bank edits in the same audit trail as every other module
Risk Management
Deep diveIdentify, assess, and mitigate risks across the organisation — full risk register, FMEA for processes, and JHA for tasks, with controls linked to controlled documents.
- Configurable multi-dimension scoring
- Inherent and residual scores with thresholds
- FMEA, JHA, and Opportunity capture
- Periodic review with category-level intervals
- Recoverable delete with 90-day retention
Management of Change
Deep diveControl changes to processes, equipment, and systems with structured approval workflows — risk-based routing decides who approves and which deeper analyses are required.
- Routing rules pick the right approvers automatically
- Risk level triggers FMEA or JHA when needed
- Emergency change fast-track for urgent work
- Full action tracking and document linking
- Recoverable delete pre-approval; approved/closed MOCs are permanent
Gap Analysis
Deep diveTurn your compliance map into a full assessment — auto-populate evidence from your document library and let AI identify exactly where your gaps are.
- Auto-populate links evidence to requirements
- AI bulk first-pass status across the standard
- AI narrative analysis with actionable next steps
- Actions raised directly against any gap
Training
Deep diveAssign courses, track document read-and-understood confirmations, run knowledge-check quizzes, and connect external LMS completions via xAPI.
- Document changes prompt acknowledgement automatically
- Quizzes confirm understanding, not just receipt
- xAPI integration for external LMS completions
- Training reporting dashboard with trend curves
Meetings
Deep diveRecord minutes, track attendance, manage actions, and generate AI-powered meeting summaries from notes or transcript files.
- AI minutes from notes or Zoom/Teams/Meet transcripts
- AI-flagged actions become real Action records
- Attendance tracking with per-member status
- Linkable to NCRs, audits, risks, and documents
Exemptions
Deep diveManage temporary exemptions from standard requirements with time, product, batch, or serial scope and full approval tracking.
- Combinable scope: time, product, batch, serial
- Risk assessment on every exemption
- Routing by document and risk level
- Expired exemptions stay in the register
Actions & Approvals
Deep diveEvery action across every module — NCRs, audits, meetings, MOCs — in one view. Shared approval workflows with delegation support.
- Unified Actions page across every module
- Up to 3 serial approval steps with delegation
- Closure notes required, evidence optional
- Passkey step-up on high-risk approvals
Document Agent
Deep diveAsk a question in plain language — the agent searches your controlled library, reasons over the relevant sections, and answers with citations to specific paragraphs.
- Grounded retrieval over current approved versions
- Section-level citations with version pinning
- Permission-aware — same access as direct viewing
- Off by default, BYOK supported, full call log
Suppliers
Deep diveA vendor directory built for QMS work. Every supplier gets one profile that quietly collects the full picture — supplier audits, late deliveries, NCRs, corrective actions — so the next quarterly review answers itself.
- One profile per vendor, with every NCR, audit, and action attached
- A unique identifier for each facility you work with them at
- Approved-supplier numbers visible only to the team that owns them
- First-class supplier-audit support, end-to-end
Clients
Deep diveA customer directory that grows with the relationship. Every complaint, every customer audit, every corrective action lands on the right profile automatically — so account reviews and management updates write themselves.
- One profile per customer, with every NCR, audit, and action attached
- A unique identifier for each facility you ship to them from
- Customer vendor codes visible only to your commercial team
- First-class customer-audit support, end-to-end
Products
Deep diveA catalog of the products, parts, or SKUs your quality system revolves around — facility-scoped, with a clean revision history and an active/inactive lifecycle so retired parts stay on the record.
- Call them Products, Parts, or Items — your label, org-wide
- New revisions chain to their predecessor automatically
- Parent / sub-part structure, one level deep
- Links to NCRs, MOCs, FMEAs, exemptions, meetings — and the supplier or customer behind the part
- Retire a part without losing its history; recoverable delete with 90-day retention
Connected, not bundled
Most QMS suites are eleven separate apps with the same logo. QFormance is one system. A document approval can trigger a Management of Change record, surface read-and-understood prompts in the Training Hub, and update the compliance map for your next audit — automatically, in the same transaction.
See how it fits your team
Start your 30-day free trial. Bring your existing documents, map them to your standards, and have your first approvals done before the week is out.