In one sentence
QFormance is one connected quality system, not eleven separate apps — once you understand how facility scope, access control, and the approval workflow work, every module reads the same way.
Three things every module shares
- Facility & department scope — every record knows where it applies. See Facility & Department Scope.
- Access control — every record knows who can see it. See Access Control.
- Approvals — the same approval engine powers Documents, MOC, Exemptions, JHA, and FMEA.
First sign-in
- Open your organization's QFormance URL.
- Sign in with email and password (or SSO / passkey if your org has those configured — see Auth & Sign-in Policy).
- You land on the Dashboard, which surfaces what needs your attention today: pending approvals, overdue actions, training due, audits in progress.
What's on the sidebar
The left sidebar is the map. Click anything to jump in.
| Module | What lives here |
|---|---|
| Documents | Controlled document library — authoring, versions, approvals, compliance mapping |
| Training | Pending acknowledgements, assigned courses, completion history |
| Gap Analysis | Score your QMS against a regulatory standard, with AI assistance |
| Audits | Plan, conduct, and close internal and supplier audits |
| Audit Planner | Annual program — when each audit happens, at which facility |
| Meetings | Minutes, attendees, action capture, AI-drafted summaries |
| Risk Register | Identify, score, and manage organizational risks |
| FMEA | Process risk assessment with severity / occurrence / detection |
| JHA | Task-level safety assessment |
| MOC | Management of Change — controlled changes to processes, equipment, documents |
| Exemptions | Concessions, waivers, deviations with scope and expiry |
| Non-conformances | Issues, complaints, root cause, corrective actions |
| Actions | Every action assigned to you, across every module |
| Approvals | Items waiting for your sign-off |
How modules connect
QFormance is built so the interesting stuff happens between modules, not just inside them.
- Actions are pulled from every module — NCR actions, audit findings, meeting actions, MOC actions — and rolled into one Actions view per person.
- Risk scoring uses a single configurable matrix shared across the Risk Register, JHA, and FMEA. Score it once; it's consistent everywhere.
- Compliance mapping connects your documents to regulatory standards. Once mapped, the same map powers audit-question context, gap analysis, and AI clause suggestions automatically.
Notifications
The bell icon in the top header surfaces what needs you:
- Items waiting for your approval
- Actions assigned to you
- Approval status changes (approved, rejected)
- Training items that need acknowledgement
Click any notification to jump straight to the record.
Your profile
Your name at the bottom of the sidebar opens your profile — change name, email, password, language, notification preferences, and (where enabled) enroll passkeys.
What to read next
- Facility & Department Scope — the foundation every record sits on
- Access Control — who sees what
- Roles & permissions — what people can do
- Onboarding Checklist — for org admins setting up